1. Basic Policy The Osaka Youth Cricket Development Organization (NPO Preparation Committee) ("KYCO," "we," "us," or "our") strictly complies with the Act on the Protection of Personal Information (APPI) of Japan and other relevant laws and guidelines. We are committed to properly handling and securely protecting the personal information of our players, parents, volunteers, and supporters.

2. Information We Collect We acquire personal information through lawful and fair means. The data we collect includes, but is not limited to:

• User-Provided Information: Names, dates of birth, addresses, phone numbers, email addresses, emergency contact details, and relevant medical/allergy information provided for player safety.
• Transaction Information: Donation histories and payment status. (Note: Credit card details are securely processed by third-party payment gateways and are not stored on KYCO servers.)
• Digital Information: IP addresses, browser types, and standard site usage data (Cookies) collected automatically when you use our website to help us improve user experience.

3. Purpose of Use We will strictly use the collected personal information only within the scope necessary to achieve the following purposes:

• To manage team rosters, match schedules, and age brackets (U10 to U19).
• To ensure the physical safety and well-being of all participants during practices, matches, and our "English on the Pitch" sessions.
• To communicate important operational updates, event details, and emergency notifications.
• To process volunteer applications and conduct necessary background or safety verifications.
• To process, acknowledge, and manage donations and issue receipts.
• To respond to inquiries submitted through our Contact Us form.

4. Provision of Personal Information to Third Parties As a general rule, KYCO will not provide your personal information to any third party without obtaining your prior explicit consent, except in the following cases:

• When required by Japanese law or legal regulations.
• When it is necessary to protect the life, body, or property of a person (such as providing medical details to emergency responders) and it is difficult to obtain your consent.
• When cooperating with a national or local government agency in executing their lawful duties.

5. Outsourcing of Data Processing We may entrust a portion of our operations (such as server hosting, email distribution, or payment processing) to external service providers. In such cases, KYCO strictly supervises these third parties to ensure they maintain the highest standards of data security and comply with all applicable privacy laws.

6. Security Control Measures We implement strict organizational, physical, and technical security measures to prevent the leakage, loss, or unauthorized modification of personal data. Access to sensitive player and donor information is restricted solely to authorized KYCO core team members who require it to perform their duties.

7. Photography and Media Release To promote our community initiatives and the sport of youth cricket, we may take photographs or record videos during matches and events. We require explicit consent from parents or guardians during the registration process before publishing any recognizable images of minors on our website, social media, or promotional materials.

8. Disclosure, Correction, and Suspension of Use If you wish to request the disclosure, correction, addition, deletion, or suspension of use of your personal data, please contact our support desk. Upon verifying your identity, we will respond promptly and in accordance with Japanese law.

9. Governing Law and Jurisdiction This Privacy Policy shall be governed by and construed in accordance with the laws of Japan. Any disputes, controversies, or claims arising out of or relating to this Privacy Policy, or the use of the KYCO website and services, shall be subject to the exclusive jurisdiction of the Osaka District Court as the court of first instance.

10. Contact Desk For any questions, requests, or complaints regarding the handling of personal information, please contact us at:

• Organization: Osaka Youth Cricket Development Organization
• Email: info@kyco.jp
• Location: Osaka, Japan